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Faculty Senate Highlights for 2016-17

Aloha Leeward CC Faculty and Staff,

I just wanted to thank the 2016-17 Faculty Senate for all their work this year for the campus. In particular, I wanted to thank Eiko and Wayde for their support and teamwork as a part of the FS Executive Committee. Finally, kudos to the continuing Senators, new Senators, and new Executive committee, James Fujita (chair), Wayde Oshiro (vice chair), and Michael Oishi (secretary) for your service to the college for the next academic year. I look forward to hearing about the achievements of the next Faculty Senate!

Highlights of the 2016-17 Faculty Senate includes the UH Promise Bill, Back Language Credit Policy, revisions to the Policy on Curriculum Review and Revision document, the DE Committee DE Liaison program, and CES.

The UH Promise Bill was enthusiastically supported by FS Legislative Relations Committee’s Co-Chair Raymund Liongson and his students, who spoke directly with our State legislators in support of this bill. This bill is for  $1.8M to meet the remaining financial gap for UH Community College students with financial need. See the FS Legislative Relations Committee’s Annual Report, for details on this exciting bill.

The FS approved the Back Language Credit Policy, an update to the Prior Learning Assessment (PLA) Manual, to match UHM’s policy on back language credit so Leeward CC can create a MOA with UHM to help Leeward CC students transfer language credits. See the FS Assessment Committee Annual Report for more details. Candy Hochstein, Kepa Badis, and FS Assessment Committee Co-Chair Jeff Judd worked to put this together.

Thanks to Ad Hoc Committee Chair Jeremiah Boydstun, we have an updated Policy on Curriculum Review and Revision document. This document is important in establishing the five-year review of assessing courses as well as describes the minimum requirements in our syllabi.

The DE Committee, under the guidance of Co-Chairs Pete Gross and Warren Kawano, worked to establish the DE Liaison program, which gives support to instructors new to online as well as any instructor interested in improving their online courses. For more details, see the DE Committee’s Annual Report.

All 10 UH Faculty Senates raised a ruckus in opposition to the originally proposed version of the Course Evaluation System (CES), the replacement for eCAFE. As a result, adjustments were made to CES. In the fall, the CES Ad Hoc Committee, under the direction of Co-Chairs Wayde Oshiro and Catherine Walker, will be sending out a survey to the faculty to finalize what question Leeward CC will use in our CES as well as organize CES training for faculty. See the CES Ad Hoc Committee’s Annual Report for more details.

These are just a few noteworthy highlights. To see the Annual Reports of all the FS Committees, check out the links in the agenda from our last meeting on May 3, 2017.

Have a fun and relaxing summer!



New Course Evaluation System

Did you know that a new course evaluation system will replace eCAFE?  It’s called the Course Evaluation System (CES) and its planned implementation is Fall 2018. Unlike eCAFE, CES will be mandatory which means all instructional faculty will be impacted regardless of whether you currently use eCAFE, or not. CES is meant to replace the traditional paper-based course evaluations.

The new system was announced in a March 8, 2016 memo from UH President Lassner which describes CES and outlines a plan with implementation dates that have since changed. A January 2017 presentation by UH ITS Academic Technologies Director Hae Okimoto provides an overview of the new system, an updated implementation timeline, and notes key differences between it and eCAFE. According to slide #4:

Campuses, divisions, departments can determine questions sets for courses at various levels.

Campuses, divisions, departments can determine questions sets for courses at various levels.

100% of credit courses will be assessed.

Mobile and web access.

ADA compliant.

Results shared with department/division chair.

Aggregate results of common questions will be shared according to campus guidelines.

Faculty section:

Ability to add questions

Ability to curate questions

Aggregation among sections

CES is structured to have four tiers of questions:

  • Tier 1 – Campus 
  • Tier 2 – Division
  • Tier 3 – Program
  • Tier 4 – Faculty

The Honolulu CC Faculty Senate submitted a set of questions and concerns about CES to Hae Okimoto.  Her responses function as an FAQ and can be found here.

The current proposal from Leeward Administration is for the campus to implement a single Tier 1 question common to all surveys. Implementation of Tier 4 would be solely a faculty-driven decision. Tiers 2 and 3 will be a division/program decision. Leeward’s plan:

  • Tier 1 – Campus (one common question for all courses)
  • Tier 4 – Faculty (left to each instructor to implement as they see fit)

At the January 25th meeting, Faculty Senate established (motion 17.31) the Ad-Hoc Course Evaluation System Committee charged with gathering faculty feedback, identifying questions, and proposing guidelines for our campus. The committee has developed four questions up for consideration as Leeward’s Tier 1 question/statement:

  1. How would you rate the overall quality of this course?
  2. How would you rate the overall effectiveness of this course?
  3. This course helped advance my educational goals.
  4. This college helped advance my educational goals.

The CES Committee will host a faculty forum to solicit feedback on the draft Tier 1 questions/statements.  Della has accepted the committee’s invitation to attend this forum to answer questions about Leeward’s implementation and the phasing out of paper-based course evaluations. This meeting is not intended to answer questions pertaining to the system’s functionality or use. The date for the CES faculty forum is March 6th at 1 pm in ED 201A/B. (Forum was held as scheduled)

In addition to the forum, you may submit your feedback using this online CES Tier 1 Question Survey. After receiving feedback at the forum and via the online survey, the committee will put the Tier 1 questions/statements up for an online vote. The question/statement with the highest votes will be submitted to Faculty Senate for referral to Administration.  (Sorry, survey is now closed)

For the latest update, go to the November 2nd blog post.

Ad-Hoc CES Committee

  • Kelsie Aguilera
  • Jeremiah Boydstun
  • Michael Oishi
  • Wayde Oshiro, co-chair
  • Catherine Walker, co-chair
  • Irwin Yamamoto

January 25, 2017 Meeting Highlights

The following are highlights from the last Faculty Senate meeting.*

The Community College Council of Faculty Senate Chairs (CCCFSC) and VPCC John Morton asked Senate to endorse UHCCP #4.203 Institution-Set Standards.  After lengthy discussion, senators voted to endorse the standards [Motion 17.27], contingent upon the following:

  1. Each campus should be able to set their own Aspirational Values within the UHCCP # 4.203 Institution-Set Standards policy.
  2. “Native Hawaiian Degrees and Certificates Awarded” should be reworded to “Native Hawaiian Student Graduates” to match the language in UHCC’s strategic plan.

Chair Albritton drafted and signed a memo with the endorsement and two related motions: 17.28 and 17.29.  The memo has been forwarded to Leeward Administration.

The All Campus Council of Faculty Senate Chairs (ACCFSC) asked faculty senates to consider the Principles for Strategic Planning Processes Across the UH System.  Senate voted to endorse this document

Also from ACCFSC, a Resolution calling for a revised committee structure for the Board of Regents of the University of Hawaiʻi was considered.  The resolution is out of the Manoa Faculty Senate.  After debating its purpose and the potential impact of a restructured BOR on the community colleges, the Senate voted against this resolution.  A related motion [17.30] was passed calling for the CCCFSC to discuss a revised committee structure for the BOR.  Chair Albritton drafted, signed, and forwarded a memo to ACCFSC.

Chair Albritton reported that the Memo on Retroactive Grade Changes was approved by Leeward Administration.  Surprising to many in the Senate, Leeward does not have an existing policy on retroactive grade change requests.  Once the policy is implemented retroactive grade changes will be limited to a period of 2 years.

Senate passed motion 17.31 which establishes an Ad-Hoc Course Evaluation System (CES) Committee “to gather faculty feedback and make recommendations for the new Course Evaluation System.”  CES is intended to replace eCAFE beginning Fall 2017.  Unlike eCAFE, CES is designed to be a mandatory online survey for each course and results will be shared with division chairs. Senate registered its opposition to CES with motion 16.20. To learn more about CES go here. Find CES-related documents by selecting Ctrl F and type CES to highlight the file names. Committee Co-chairs Catherine Walker and Wayde Oshiro are organizing the committee membership and more will be reported soon.

The Ad-Hoc Committee on Curriculum Review and Revision (Jeremiah Boydstun, chair) submitted an updated L5.201 Policy on Curriculum Review and Revision which addresses required standardized statements and grading policy.  Senate approved the proposed changes.  The revised policy will go to Leeward Administration for approval.

*This is not an official report of Senate proceedings.  Minutes for this meeting will be approved at the next Faculty Senate meeting on Wednesday, February 15.


“Have We Wrecked Public Universities? If So, How Do We Fix Them?”

The Dai Ho Chun Distinguished Chair in the College of Arts & Sciences presents a public lecture by Christopher Newfield, professor of literature and American Studies at the University of California, Santa Barbara.  Professor Newfield will speak about his new book, titled “The Great Mistake: How We Wrecked Public Universities and How We Can Fix Them.”

  • Monday, February 13
  • Book signing, 5:00 pm
  • Public Lecture, 6:00 pm
  • UH Mānoa, Art Building, Art Auditorium