Set-up a New Laulima Course

This is a quick guide to get you set up on creating content in a new Laulima site.

1. Add Tools

  1. From your site’s menubar, click Site Info.
  2. Click Edit Tools.
  3. To add a tool, check the box next to the appropriate tool name; you can select more than one at a time. To remove a tool, uncheck the box next to the appropriate tool name.
  4. Click Continue.
  5. On the confirmation screen, you will see a list of your site’s tools and any changes you’ve made. If the list is accurate, click Finish. To edit your changes, click Back, or click Cancel to exit without saving your changes. Your new tools will appear in the menubar. To change the order of the tools, see the next section.

2. Arrange Tools in Order

  1. From your site’s menubar, click Site Info.
  2. At the top of the page, click Page Order.
  3. To reorder tools, click and drag the different tools until they are in the order you want. (For example, you may want to move the most important tools to the top of the list so participants are more likely to find them.)
  4. Click Save to save your changes.

3. Add Content

Before you can add content, you’ll need to have those tools added to your Laulima site so if you haven’t already done so, follow the sections above to add tools and arrange them. These next sections will show you how to add content for basic tools we recommend to help you get setup quickly. For more detailed help with these Laulima tools and other options or other Laulima tools, click on the links in the “Laulima Tools” section in right-side menu.

Post Syllabus

Note: Ideally, you’ll want to post a PDF of your syllabus which will allow everyone to view it as you intended it to look. If your syllabus is in a Word doc, go to Save As and choose to save it as a PDF.

  1. In the menubar, click Syllabus.
  2. Click Create/Edit, and then click Add.
  3. Enter a title for your syllabus item.
  4. Under “Attachments”, click Add attachments. Click Browse to find your syllabus PDF file and select it. Click Continue.
  5. Optional: Under “Email Notification,” if you want your students to be notified by email that you’ve posted your syllabus in Laulima, choose High – all participants. (Otherwise keep it as None – No notification.)
  6. When you are finished, click Post to post the item, Preview to view it, Save Draft to save it as a draft, or Cancel to cancel.

Create Announcements

Announcements is used to send messages to the class by keeping an archive of the messages in the Announcements tool with an option of emailing it out to the class.

  1. In your site’s menubar, click Announcements.
  2. On the Announcements screen, near the top, click Add.
  3. In the text box next to “Announcement title”, type the subject of your announcement.
  4. In the text box under “Body”, use the rich-text editor to create and format the body of your announcement.
  5. Under “Availability”, select Show to release your announcement or Hide to hide it, or select Specify Dates, and then select a beginning date and/or ending date for the announcement’s visibility.
    Note: If you choose to specify dates, any email notifications will be sent out on the specified beginning date.
  6. Under “Attachments”, you can attach a file from your local computer or from Resources, or specify the URL for a file on the web. For instructions, see Options for adding attachments.
  7. You can choose to have your announcement emailed to participants in addition to being posted. From the Email Notification drop-down list, select the appropriate option:
    • None – No notification (the default setting)
    • Low – Not received by those who have opted out
    • High – All participants (preferred setting to ensure all students get an email of your announcement)
  8. To preview your announcement, click Preview. If you need to make any changes, click Edit to make any changes. If you do so, make sure you double-check your availability and email notification settings. When you’re ready, to post your announcement, click Post Announcement.

Create an Assignment

  1. In the menubar, click Assignments, and then, at the top, click Add.
  2. On the “Add Assignments” page, fill in the necessary information. Note that the fields with a red asterisk are required fields.
    • Title: Enter a brief title for your assignment (e.g., Essay 1 ).
    • Open date: At the open date and time, the assignment is available for students to begin working on it.
    • Due date: This is the assignment’s deadline.
    • Accept until: No assignments can be submitted after this date. You can set this date and time later than the due date to continue accepting assignments (e.g., to allow for revisions) after the due date.
    • Student submissions: You can choose to have students submit their assignments inline only (typed directly into a text box), as attachments only, or both. You can also allow non-electronic submissions.
    • Allow resubmission: You can choose to allow students to submit the assignment multiple times.
    • Grade scale: You can choose from five grading options: Ungraded, Letter grade, Points, Pass/Fail, or Checkmark. If you choose points, enter the maximum possible points (must be a positive number or zero).

Create a Quiz/Test

  1. In the menubar, click on the Assignments, Tests, and Surveys tool.
  2. Click on Question Pools in the top menu.
  3. Click on Add Pool.
  4. Type a name for the pool’s title and give it a point value. (Note: All questions in this pool will have the same point value you assign to it in the “Point Value” field.) The “Description” and “Difficulty level” fields are not necessary.
  5. Click Done.
  6. You should now be in the pool you just created. If not, click on Question Pools at the top menu and click on the title of your question pool. Click on Add Question and click to choose a type of question you are looking to add. Note: “Essay” and “Task” question types will need to be graded manually.
  7. Once you pick a question type, a template for filling out the question’s information will appear. Fill it out. Some question types require a certain format when you type the question and/or answer choices. For assistance on how to fill it out, click on the View Instructions.
  8. Repeat the above steps to add new question pools and/or questions in your pools.
  9. To create an assessment, click on Assessments at the top menu.
  10. Click on Add.
  11. Fill out the “Title” field and add instructions for the assessment by clicking on “Edit Instructions.”
  12. Click on “Select” to choose particular questions or “Draw” to randomly select X amount of questions from different pools. You can have both selected questions and drawn questions in your assessment.
  13. Click Save.
  14. Click on Set Options. (Alternatively, in the Assessments listing, click on the gear/settings icon for the assessment to configure the settings.) Some of the main settings to configure are:
    • Type:
      • Test: graded exam
      • Assignment: graded assignment
      • Survey: not graded
    • Open, Due, Accept Until: Use the calendar icon to select when the assessment is open, due and the last day accepted.
    • Tries: Select how many times a student can submit the assessment.
    • Time Limit: Untimed or Timed? Enter the time using a HH:MM format.
    • Make Review available: select when students can review their submitted assessment:
      • Upon submission-Once the assessment is submitted students can return for review
      • Upon release- Once all manual grading is done and you have selected to Release the assessment, students can review
      • After date- Only after the date entered students can review
      • Never- Students cannot review at all
    • Show Answer key & Item Scores: select what students will see in their review
    • Release Grades: select either Auto or Manual release for grades: Manual release would be used for assessments that have essay, short answer or submission type questions.
    • Send to Gradebook: IF you have added the Grade book tool to the course, you have the option to send the score to the grade book.
    • Honor Pledge: if selected students will have to agree to it prior to beginning assessment
    • Hints: choose if you want the “Hints” you added to be viewable by students in the assessment
    • Navigation:
      • Flexible: Students can go back and forth through assessment questions based on Layout choice **if a student skips a question they will be warned about any skipped questions when they select Finish
      • Strict: Students can only go forward, one question at a time **if a student skips a question they will NOT receive a warning about a missing answer when they select Finish
    • Layout: ONLY for Flexible navigation, choose how you would like questions presented to students
    • Final message (optional)
  15. Click Save.
  16. Preview your assessment by clicking on Test Drive. (Alternatively, click on the Test Drive link at the top menu and click to begin the assessment you are testing out.)
  17. Edit whatever you need to. When everything’s good, click on Publish (you can also access it by clicking on the gear/settings icon) to make it “live” for students to take (based on the date you specified). Once you publish it, you’ll notice a green checkmark on the gear icon.

Note: If you need to change something in your assessment after you published, unpublish it, edit the question in the pool and it will automatically update on your assessment. Then, publish it again. However, if someone already took the assessment, you won’t be able to make changes. Unpublish it so students can’t access it, edit your question(s) in the pool(s). Make a copy of your assessment by clicking on the paper icon next to it. Check it and then publish it.

Create a Discussion Forum and Topic

Setting up a discussion forum with topics allows the class to have asynchronous conversations by posting messages and replying to each other for the entire class to see.

  1. A default forum and topic is populated for each site. To create a new forum, in your site’s menubar, click Forums.
  2. At the top, click New Forum. The Forum Settings screen will open.
  3. In the “Forum Title” field, type your forum’s title.
  4. In the “Short Description” field, you can provide a brief description (limited to 255 characters) that will be displayed along with the title in the Forums area.
  5. In the “Description” field, you can enter an in-depth description of your forum, and provide any associated information or resources.
  6. If applicable, under “Attachments”, you can attach a file from your local computer or from Resources, or specify the address for a file on the web.
  7. If applicable, under “Availability”, you can choose to display the forum immediately or to specify availability dates.
  8. To automatically mark all messages in a conversation as read at one time, under “Mark All Messages in Conversations Read”, check Automatically mark all messages in a conversation as read. With this setting, each time you open the first message in a conversation, all messages within that conversation are automatically marked as read. The default setting tracks read/unread status for each message individually. (With the default setting, you can also manually click Mark All as Read for a given conversation.)
  9. If applicable, next to “Gradebook Item”, use the drop-down list to choose an item with which the forum should be associated.
  10. When you’re finished, click one of the following:
    • Save: Save your changes.
    • Save Settings & Add Topic: Save your changes and add a topic to your forum.
    • Save Draft: Save your forum as a draft. Forums saved as draft will not be available to site participants.
    • Cancel: Cancel your changes.

    Note: Students will be unable to see or post in your forum until you add at least one topic.

  11. To add a topic to your forum, if you already clicked on Save Settings & Add Topic when you created your forum then start entering the details for your topic. Or, click in your Forum and then click on New Topic.
  12. Next to “Topic Title”, enter a title in the text box (required).
  13. Next to “Short Description”, you can provide a brief description (limited to 255 characters) that will display below the title.
  14. Next to “Description”, you can enter an in-depth description of your topic, and provide any associated information or resources.
  15. If applicable, to add an attachment, under “Attachments”, click Add attachments. The file selector screen will open.
  16. If applicable, under “Availability”, you can choose to display the topic immediately or to specify availability dates.
  17. If applicable, next to “Gradebook Item”, use the drop-down list to choose an item with which the topic should be associated.
  18. When you’re finished, click one of the following:
    • Save: Save your changes, post the topic, and exit the Forum Settings screen. You’ll see your newly posted topic within your forum on the Forums screen.
    • Save Draft: Save your topic as a draft.
    • Save Settings & Add Topic: Save your changes and add another topic to your forum.
    • Cancel: Cancel your changes.

Setup Gradebook

If there’s one tool everyone should use in Laulima, it’s the Gradebook. Tools such as Assignments, Forums, Assignments Tests and Surveys, conveniently connect to the Gradebook so when you grade in the tool the grade is automatically linked into the Gradebook tool. For all other gradebook items, you’ll need to create them manually and input students’ scores via the Gradebook tool.

  1. In the menubar, click Gradebook.
  2. By default, the students’ course grade is not shown to them. To enable this, click on Course Grade Options on the top menu and then checkmark “Display course grade to students now.” Click Save.
  3. If desired, create categories to organize your gradebook’s items into groups. To do this, click on Gradebook Setup. Under “Categories & Weighting” select “Categories only”. Create your categories by clicking on “Add a Category” and type the name of your category. Repeat as necessary. Then click on Save Changes.
  4. Now that your Gradebook settings are configured, to add a new gradebook item, click on Gradebook Items and then click Add Gradebook item(s).
  5. On the Add Gradebook Item(s) screen, fill in the following information:<
    • Title: A title is required for all gradebook items. The title can be up to 255 characters long.
    • Gradebook Item Point Value/Relative Weight: We recommend using points and no weights. For points gradebooks, enter a total point value for the Gradebook item. This must be greater than zero. Decimal values are permitted to two decimal places.
    • Due Date: You can optionally designate a due date for a gradebook item. You can manually enter the due date (e.g., 09/28/07), or click the calendar icon to select a date from a pop-up calendar.
    • Category: If you have created a category, you can optionally assign an item to a category using the drop-down list.
  6. To allow students to view the grade for this item, check Release this item to Students. You can change this option later. (If this box is checked when you enter grades, students will see their grades as soon as you click Save Changes.)
  7. To exclude this item from the course grade calculation, uncheck Include this item in course grade calculations. You can change this option later. Note: If an item is excluded from the course grade calculation, the individual grade will appear to students in parentheses. A legend underneath will explain that “Grades in parentheses are not included in the course grade calculation”.
  8. To create multiple gradebook items, click Add Another Gradebook Item. You can create several items, and then add them all at once. To create the item(s), click Add Item(s).
  9. Note: When you start using the Gradebook to input scores, remember to put a zero for those who did not submit, otherwise it won’t count against them and their course grade will not reflect their actual grade.

Use Mailtool

The Mailtool allows you to send an email message from within Laulima to the recipient(s) UH email account. When he/she replies it will send to your UH email account.

  1. In the menubar, click Mailtool.
  2. You can choose an individual, everyone in the class, or categories based on role, section, or group. Checkmark a grouping or click on its link to expand the list and checkmark individual recipients, as desired.
  3. Type a subject in the Subject text field.
  4. Compose your message in the text box. If you need to attach a file, click on the “Attach a file” link above the text box.
  5. Before sending, checkmark the “Send me a copy” and then click the Send Mail button when you’re ready.

Upload Resources

Resources allow you to share materials (i.e. documents, images, videos, website links, etc.) with the class. You can also choose to make them public or private to just the Laulima course site.

  1. In the menubar, click on Resources.
  2. To add an item to Resources, from the Add menu next to the folder where you want to store the item, choose the type of item to add. You can create a folder here as well.
  3. Each file has a URL so if you needed the link to the file to post or email to the class, simply right-click on the file you uploaded to Resources and click on “Copy link location” (or something similar to copy the link.
  4. If you have a lot of files you wish to upload, use WebDav. Click on the Upload-Download Multiple Resources button at the top menu and follow the instructions on there.

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