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November 14, 2018
by Leanne Riseley
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What We Have Learned About CES – Part 5 (Final One for Fall 2018)

CES was released on Monday, October 29, 2018. Together, we are learning about this new system. Some wonderful hints and questions have already been shared. By communicating them to you, I hope it will help you as you set up your CES for your class(es).


This helpful hint was submitted by Matt Egami

Matt Egami headshot

Instructors may have different sets of questions for different types of courses, therefore, in the question pool, I separated my lecture questions from my lecture/lab questions by creating a question of ********* to separate the two. See screenshot.

list of questions in question pool with **** separating questions

Note: See related hint by Michael Oishi on adding different sets of questions for different types of courses.


stickman standing behind a red X

Deadline for Instructors to setup CES for this semester is Thursday, November 15, 2018!

After Thursday, you will no longer be able to add questions to your evaluations.

Students will take the surveys from Monday, November 19, 2018 to Thursday, December 6, 2018.


This is the final CES newsletter for this semester. Thank you for reading them and for sharing your hints and questions with others.

We are compiling a list of suggestions to improve CES. Please send your suggestions to Leanne or Adam by Friday, November 16, 2018.

More information at Leeward CC CES site.

November 8, 2018
by Leanne Riseley
0 comments

What We Have Learned About CES – Part 4

CES was released on Monday, October 29, 2018. Together, we are learning about this new system. Some wonderful hints and questions have already been shared. By communicating them to you, I hope it will help you as you set up your CES for your class(es).


This question was submitted by Albert Chan

Albert ChanI have already constructed my survey with relevant questions and it is ready to go. Do I need to do anything else before it is released to the students? After they receive the notification, may I remind them to take the survey?

After you created your survey, you are ready to go. You do not have to do anything else to release it to students. A common mistake is to only enter the questions into the question pool. Be sure to add the questions to each of your surveys. It is a two-step process: 1. add questions to question pool, 2. select questions for your survey.

Students will receive automated messages from the UH system to take the surveys. Students will be taking the surveys from Nov 19, 2018 – Dec 6, 2018. I like your idea to remind your students (in class and by email) to take the survey.


This question was submitted by Michael Oishi.

Michael Oishi headshotWill CES provide instructors a running total/percentage of how many students have completed a given survey, similar to eCAFE?

Once the students start taking the survey, if you login to CES you will see updated statistics for each of your classes. It will look similar to this screen. Each CRN has the number of students enrolled, completed, and opted-out.

Screenshot showing two CRNs with the number of students enrolled, number of students completed, and number of students opted out.


This question was submitted by Tina Lee.

Tina Lee HeadshotWhen eCafe first came out I thought I remembered a bunch of questions being available that we could choose from and add into our evaluation. Is there a question bank that we could refer to in case we wanted to revise our evaluation questions?

Yes, the questions from Leeward’s paper surveys were collected by Faculty Senate. They can be found on our CES website (scroll to the bottom for links to questions by Division). Additionally, all 300+ old eCafe questions have been archived and are available from within eCafe under Help –> View Retired eCafe Questions.

Help menu - View Retired eCafe Questions


This question was submitted by Erika Molyneux.

Erika MolyneuxI accidentally copied a few questions into my question bank more than once. I made the duplicates inactive, but is there a way to actually delete them from the question bank?

No, sorry, you can’t delete them. You can only make them inactivate. For future reference, once a question has been used in a completed survey, for statistical and historical reasons, the question cannot be changed.

 


Please continue to share your helpful hints with me and I will share it out.
Email Leanne Riseley: leannech@hawaii.edu

More information at Leeward CC CES site.

November 7, 2018
by Leanne Riseley
0 comments

What We Have Learned About CES – Part 3

CES was released on Monday, October 29, 2018. Together, we are learning about this new system. Some wonderful hints and questions have already been shared. By communicating them to you, I hope it will help you as you set up your CES for your class(es).


This question was submitted by Kermit the Frog (aka Dottie Sunio)

Kermit the Frog

Can you tell me how I can copy all of the questions from eCafe to CES?  It appears that I have to do it one question at a time.

Yes, you are correct. If you have used eCafe in the past, you will have to copy/paste each question one at a time into CES. Your previous eCafe evaluations are archived and can be accessed by logging into CES, then clicking My Surveys –> My Survey Results. Select one of your past surveys and copy/paste your questions into the CES  question pool.

CES screenshot showing My Surveys menu with My Survey Results

You only have to copy your questions into CES this semester. In future semesters your questions/surveys will be in CES and it will be much quicker to create your surveys.


Please continue to share your helpful hints with me and I will share it out.
Email Leanne Riseley: leannech@hawaii.edu

More information at Leeward CC CES site.

November 6, 2018
by Leanne Riseley
0 comments

What We Have Learned About CES – Part 2

CES was released on Monday, October 29, 2018. Together, we are learning about this new system. Some wonderful hints and questions have already been shared. By communicating them to you, I hope it will help you as you setup your CES for your class(es).


This question was submitted by John Signor
John Signor headshot

May I still use the traditional hard copy evaluation forms this semester and switch to CES next semester?

Yes, you may still use hard copy evaluation forms this semester. Please be aware that your students will be emailed a link to a CES evaluation for your course with a single question (How would you rate the overall quality of this course?).


This is a general question about Early College classes.

Can I use CES for my Early College class?

Absolutely. Early College classes all have CRNs in Banner. Therefore, you may create a CES evaluation for your Early College class just as you would for any other Leeward CC class.


Please continue to share your helpful hints with me and I will share it out.
Email Leanne Riseley: leannech@hawaii.edu

More information at Leeward CC CES site.

November 1, 2018
by Leanne Riseley
0 comments

What We Have Learned About CES

CES was released on Monday, October 29, 2018. Together, we are learning about this new system. Some wonderful hints and questions have already been shared. By communicating them to you, I hope it will help you as you setup your CES for your class(es).


This was helpful hint was submitted by Michael Oishi
Michael Oishi headshot
The order of the questions in the question bank is the order in which they appear in the survey.  

I have a slightly different set of questions for my DE courses than I do for my face-to-face class courses.  While several of the questions are similar, they are worded slightly differently. Since I am currently in the middle of a promotion cycle and have already created tables and graphs of my evaluation results, I would like to keep the order of CES questions the same as in my previous evaluations.  The problem, however, is that when new questions are added to the bank, they are randomly added to and organized in the bank. To separate the questions for my face-to-face questions classes from my DE classes, I reorganized the questions in my question bank. I put all the questions for my face-to-face classes first, followed by the questions for my DE classes.

A hack for instructors who also have different sets of questions for different types of courses they teach is to first add ALL questions for all their surveys into the question bank.  Then go back and reorder the questions–perhaps by listing questions for face-to-face classes first, then all questions for DE courses.  That way, when one has to select the questions for a survey from the bank, all the questions are generally separated and organized in the order one wants.

Like many things, CES is a bit time-consuming in the beginning, but thankfully much easier and faster once things are set up.


This question was submitted by Donna MatsumotoDonna Matsumoto headshot

My evaluation for my accelerated ENG 200 class is Turned Off. Will I be able to use the CES for that class?  Here is a screenshot of what is in CES.

ENG 200 CES screenshot showing survey is turned off

Accelerated classes and other non-traditional classes have been set to end on 11/23/18. As the instructor, you should create your evaluation now. The evaluation will open to your students two weeks prior to the end of the course which will be 11/9/18. On that date, your survey will be turned on.


This was a helpful hint submitted by Kale’a Silva.

Kale'a Silva headshot

I feel like students rush through course evaluations if I give it to them at the end of class on the last day. So, what I plan to do with CES, is to give them the first 10 minutes of class to complete it while I step out. Then, I’ll resume class after they complete the evaluation. That way, I hope to get 100% participation and more meaningful responses if students have time and don’t feel rushed.

Note: CES is now mobile friendly and can be completed on a smartphone.


Please continue to share your helpful hints with me and I will share it out.
Email Leanne Riseley: leannech@hawaii.edu

More information at Leeward CC CES site.

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