Tech It Out Tips

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September 29, 2015
by Rachael Inake
0 comments

Gmail drag-and-drop images

In Gmail (and your Google@UH Gmail, too), you can now drag-and-drop images right into the body of your email message so it appears embedded.

  1. Compose a new message.
  2. Drag and drop the image in the body of the message.
  3. By default, it will insert the image as “best fit.” If you want the original size, click on the image and click on “Original size.” Or, if you want to resize the image, click on the image and click and drag on an image handle (square in the corner of the image).

gmail-drag-pic

Also, just like how you can hyperlink text in your email message to a website, you can hyperlink the embedded image, too.

  1. Click and drag to highlight the embedded image in your message.
  2. With your image highlighted (selected), click on the link button in the toolbar to insert a link.
  3. In the popup box, type or paste the URL you want to link to in the, “To what URL should this link go to” and click “OK.”

gmail-hyperlink-image

September 16, 2014
by Rachael Inake
0 comments

Insert hyperlink

It’s always helpful to insert the direct link to a website you are referring to in an email message. While you could copy/paste the entire URL, sometimes it’s really long and looks messy in your message. Instead, use a select word or words to make linkable.

In this example, I will be using Gmail to compose a message and insert a link.

  1. In your Internet browser, go to the desired website and copy the URL from the address bar at the top.
  2. Log into your Gmail account and compose your message.
  3. Select the word or words you want to make linkable/”clickable”. Then hover your mouse over the formatting toolbar at the bottom and click on the “Insert link” button.
    insert-link-select
  4. In that popup window, paste the copied URL in the text box. Click on “OK”.
    insert-link-paste-link
  5. Now the text you selected is hyperlinked.
    insert-link-linked-text
  6. If you click on it once, you will see the full link appear below in a small popup box with options to “change” or “remove” the link, or click it to test it out. (Note: It won’t show like this with the link in a popup box once you send your message. When the recipient clicks once on the link in the message, it will open the website in his/her browser.)
    insert-link-hover

September 16, 2014
by Rachael Inake
0 comments

Remove text formatting

Sometimes when you copy/paste text from other websites, the formatting retains. This happens in Laulima, Gmail, Google Docs, Word, and many other sites or programs with text editors. To remove formatting for a “clean” copy/paste job, follow these three steps. In this example, I will show how to remove formatting when you copy/paste into an email message in Gmail.

  1. Compose your message and copy/paste your desired information from another document, website, etc., into your message.copypaste-text
  2. Select the text and click on the “A” button in Gmail to pull up the formatting toolbar, and the “Tx” button to remove formatting on your selected text.
    copypaste-text-select
  3. Now the original formatting is stripped out and you can apply your own formatting using the formatting toolbar.
    copypaste-text-format-removed

May 14, 2014
by Rachael Inake
0 comments

Gmail desktop notifications

There is a feature in Gmail to enable desktop notifications. Desktop notifications alert you of new chat and email messages that come in by a popup window in the lower right corner of your screen, as shown below.

gmail-desktop-notification

Desktop notifications are enabled by default, but for me it wasn’t, so to enable it, go to your Gmail settings by clicking on the grey gear button near the top-right corner of your Gmail screen and click on “Settings”. On that “General” tab, scroll down until you see “Desktop Notifications” (as shown below) and click on the link that says, “Click here to enable desktop notifications for University of Hawaii Mail.”

gmail-desktop-notification-setting

February 8, 2014
by Rachael Inake
0 comments

How to import your class roster into Gmail Contacts

It’s handy to have your students’ email addresses in your Gmail Contacts and organized into groups for each of your classes for easy retrieval. With this trick in Excel, you can take your class rosters from MyUH Portal, format it in Excel with their first name, last name, and email address, and import it into your Gmail Contacts as a group for each of your classes. Now you’ll be able to send emails by typing in the name of the group (class) or student’s name and it will automatically insert their email address(es). Watch this short video below to learn how to do this.

Note: You can also remove their middle initial by inserting two empty columns (instead of one) and delimiting by “comma” and “space” which will separate their first name and middle initial into two separate columns. Then, delete the column that has their middle initial before saving and importing into Contacts. Caution: If a student has multiple first or last names with spaces between them, remove the space(s) until after you split the names, otherwise it will split each name into a column.

If you’re interested in learning more about Gmail, consider registering for the “Using Gmail Like a Pro” workshop this month.

October 4, 2013
by Leanne Riseley
0 comments

The Email Game

The fastest, most fun way to clear your Inbox is with The Email Game! You will be motivated to power through your email because it is like a game with motivational timers and happy faces. This tool works with your Gmail Inbox and a Chrome or Firefox browser.

Here are a few tips to help you get more out of The Email Game. 

1. Take action on every single message.
The Email Game will work wonders for your Inbox because every single message in your Inbox becomes actionable. When you feel the urge to leave some messages in your Inbox because you will need to deal with them later, fear not! For those messages, Baydin has built in a nifty feature called Boomerang that works way better than skipping messages.

Click the Boomerang button, and pick a time when you’d like to see the message again. The Email Game will move the message to the All Mail label (Archiving it). At the time you specified, the message will come back to the top of your Inbox, so you remember to act on it. So instead of skipping those messages, Boomerang them to a time when you will need them!

2. Checking your email every 3 minutes, all day long, makes you feel like a frazzled chicken. 
Studies show that constantly checking your email makes you stressed out, less curious about the people you’re engaging with, and reduces your ability to focus your mind. Set aside time to go through your Inbox once or twice a day. When that time comes, go to http://emailga.me and zip through your Inbox.

3. Get through more messages per session
You can customize the number of messages you’ll see per session in the Settings page. You can go through 30, 50, or 100 messages in one go. Click on the gear icon at the top right corner after logging in to customize your Email Game experiences. We’ve tucked in a few other goodies on the Settings page, like customizing your email signature and seeing a list of all the messages you’ve scheduled with Boomerang and Send Later.

Best of luck in your quest to tame your Inbox!

(Adapted from Email by Baydin)

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