Tech It Out Tips

Leeward faculty/staff receive tips delivered to their inbox.

September 27, 2018
by Rachael Inake
0 comments

Google Docs, a free alternative to Microsoft Word

We received a suggestion in our suggestion box to share that Google Docs is a great free alternative to Microsoft Word. This is a collaborative post with the EMC and ITG Help Desk.

Google Docs

Google Docs logoWith our Google@UH G Suite accounts, we (including students) have access to free Google apps including, Google Docs, which you can use as an alternative to Microsoft Word. A few of the added benefits of Google Docs are:

  • It lives online so you can access it from anywhere you have Internet connection.
  • You can share and collaborate on docs with other users.
  • If you need your Google Doc as a Word doc, it has the ability to download as a Word doc and other formats such as PDF and RTF.

Try it today with your Google@UH account by going to https://docs.google.com/a/hawaii.edu.

Microsoft Office

Microsoft Word logoIf you’re a fan of Microsoft Office, the campus has a license agreement with Microsoft where the ITG Help Desk can provide one copy of MS Office for home usage based on the following rules:

  • A Full-time Faculty or Staff can borrow a copy of MS Office by signing an agreement form at Helpdesk
  • A DVD containing the installation is given to complete the installation at home and must be returned within 24hrs.
  • The version and platform should be the same as the one installed at your office computer; for example, Windows / Office 2016 at your office to Windows (not Mac) / Office 2016 at home.
  • Upon leaving campus employment, the software must be uninstalled.

Please contact or see the ITG Help Desk to sign the agreement form. Office: LC 101. Phone: 455-0271. Email: lcchelp@hawai.edu.

Alternatively, if you’re a teacher or student, you can download MS Office 365 (which includes Microsoft Word, PowerPoint, Excel, and more) online for free at https://www.microsoft.com/en-us/education/products/office/default.aspx.

December 3, 2014
by Rachael Inake
0 comments

Edit MS Office files with Google Office Editor

Google Drive can store non-Google file types like MS Office files, let you preview them, and let you convert them to an editable Google Doc format. But did you know that now you can edit MS Office files (without converting them to a Google Doc) using the Google Office Editor extension in Google Chrome? Read on…

Google Office Editor

  1. Download and install the Google Chrome browser (if you don’t already have it).
  2. Launch the Google Chrome browser. (Make sure you’re not in incognito mode.) Click on this link to access the Google Office Editor Chrome extension in the Chrome store. Click the button to add the extension to your Chrome browser.
  3. With the extension installed, log into your Google Drive account. (Click to access your Google Drive or Google@UH Drive account.)
  4. If you’re not already in the “new” Google Drive interface, go to your settings and switch to the new Drive.
    new-google-drive
  5. Now that you’re in the new Drive interface, double-click your MS Office file to open it. (If you need to upload a MS Office file, first, click on the “New” button in the left menu to upload your file.)
  6. The MS Office file should open in Google Docs using the Google Office Editor extension, but now you’ll see a formatting toolbar which indicates you can edit the document.
    editable-word-doc-in-google-drive
  7. Make necessary edits. Google Docs automatically saves your changes as you’ll see at the top of the formatting toolbar. It will say “Saving…” and then say “All changes saved in Drive”.
  8. Since your MS Office file is in your Google Drive, you can share the file with others (to preview and download) by clicking the blue “Share” button in the top-right area of the doc. However, others shared on it with edit access won’t be able to edit the MS Office file in Google Docs unless they use Google Chrome and have the extension installed too. (Or they can convert the file to a Google version to edit in Google Docs.)

More…

If you right-click on your file listed in Drive, there are a bunch of other things you can do with it such as: share, move to a folder, preview, make a copy, download, etc. (Note: There are icons that indicate the file type. “W” is for a Word doc vs. the blue square icon is for a Google Document. “X” is an Excel file vs. the green square icon is for a Google Sheet, etc.)

  • If you wish to download the MS Office file from Drive, go to your Drive, right-click on the file and click on “Download”. Save it to your desired location.
    download-file-drive
  • If you want to just preview the MS Office file and not open it to edit, right-click on the file listed in Drive and click on “Preview”.
    preview-file-drive
  • If you want to share and have others edit/collaborate on a MS Office file, it is recommended to convert it to an editable Google version. (You can always download it as a MS Office file type later (see above) if you need it in that format or want to do additional things in MS Office.) To create a Google Doc copy/version of the MS Office file, right-click on the file listed in Drive and click on “Open with” and click on the appropriate Google file type. For instance, if it’s a Word file, open with Google Docs. If it’s a PowerPoint file, open with Google Slides, etc. Doing so will keep your original MS Office file and create a Google-version copy of the file which you can then edit, share, and collaborate on with others.
    convert-to-google-docs

 

February 26, 2014
by Leanne Riseley
0 comments

Apply or remove highlighting in a document

Highlighting text in a document can be done easily and quickly, saving you time in finding important sentences or passages. The following are step-by-step instructions on applying and removing highlighting in both MS Word and Google Docs.

MS Word

Apply Highlighting

  1. Select the text that you want to highlight.
  2. On the Home tab, in the Font group, click the arrow next to Text Highlight Color.
  3. Click the color that you want.

ZA010153906

Removing Highlighting

  1. Select the text that you want to remove highlighting from, or press CTRL+A to select all of the text in the document.
  2. On the Home tab, in the Font group, click the arrow next to Text Highlight Color.
  3. Click No Color.

Google Docs

Apply Highlighting

  1. Select the text that you want to highlight.
  2. Click the Text Color icon.
  3. Click Highlight.
  4. Click the color that you want.

highlight

 

 

 

 

 

 

Removing Highlighting

  1. Select the text that you want to remove highlighting from, or press CTRL+A to select all of the text in the document.
  2. Click the Text Color icon.
  3. Click Highlight.
  4. Click None.

November 7, 2013
by Leanne Riseley
1 Comment

Sharing & Collaborating with Google Drive

Are you are using Google Drive personally, professionally, and with your students? If so, you have discovered that it is a powerful tool that can be used from any web-enabled device.

Have you been using it to collaborate and work together more effectively? Have you encouraged your students to collaborate together in real-time, right in your classroom?

Collaboration is the key benefit to Google Drive. If you want to share Google Drive with others this video takes you through the steps.

October 10, 2013
by Leanne Riseley
0 comments

Google Makes Quickoffice Free to Everyone

Quickoffice, Google’s app for editing Microsoft Office documents, spreadsheets, and presentations on mobile devices, is free to anyone with a Google account (Google@UH qualifies).

Available for Android and iOS devices, Quickoffice integrates with Google Drive and allows users to edit Office documents without converting to Google Docs formats for collaboration with individuals who do not use Google products. Continue Reading Article–>

August 22, 2013
by Rachael Inake
0 comments

Offline access to Google@UH Drive

Offline access for Google Drive is available with your Google@UH Drive account. This means you can access and edit your files in Drive without an Internet connection, and the next time you are connected to the Internet, your changes sync up.

To enable offline access, you must use the Google Chrome browser and install the Drive app in the browser. View the step-by-step instructions to setup offline access to Drive.

Skip to toolbar