Tech It Out Tips

Leeward faculty/staff receive weekly tips delivered to their inbox via lcc-facstaff list.

March 2, 2015
by Rachael Inake
0 comments

Turning off predictive text

On your smartphone you’ll notice a really helpful feature called “predictive text” when you are typing or texting. Although this comes in handy, sometimes it can be annoying if it’s not predicting the words you were actually going to type. You can turn this feature off.

iOS8 (iPhone)

  • Temporarily, to make the QuickType suggestions go away as you are typing, swipe the grey bar down. To restore it, drag the grey bar up.
  • If you want to turn it off completely, press and hold the smiley face icon (icon to the left of the microphone icon) and toggle “Predictive” off. Alternatively, you can do this in your Settings > General > Keyboard and toggle predictive text off. You can toggle it back on if you want to enable predictive text later.

iPhone predictive text

Android

Note: This might vary slightly depending on what version of Android you are running on your device.

  1. Go into Settings > Language and input.
  2. Click on the settings gear icon next to your default keyboard listed.
  3. Under “Smart typing” you can swipe to toggle predictive text off. To enable, you can swipe it back on.

Bonus Tips

For faster typing or texting on your smartphone or tablet, save time from having to press the period button and a space to then start your next sentence by simply pressing the space bar twice. This will automatically insert a period and a space for you. Or if you want to forgo typing altogether, try the microphone icon on the keyboard to speak and have it type your words for you. Say “period” to insert a period.

February 18, 2015
by Leanne Riseley
0 comments

Smart Classroom Survey

SmartClassroom_TeacherPlease fill out the Smart Classroom Survey.

Once a year, we survey Smart Classrooms users to determine overall satisfaction with teaching in the rooms. Your input is very important. The data we gather will help us to improve our equipment and services and plan for future upgrades.

Deadline: Friday, February 27, 2015

 

chain-309566_640Link to fill survey out online

January 14, 2015
by Leanne Riseley
0 comments

URL Shortener Service

turn-long-shortA URL shortener converts a regular URL into a more condensed format. In other words, it takes a long url and makes them shorter.

University of Hawaii Students, faculty and staff can create short UH URLs for Google Docs, social media, and other online communications. This service is similar to other shortener services such as Google Shortener or Tiny URL, but since you are required to login with your UH username and password, your list of shortened URLs are saved on this service. Shortened URLs do not expire but they can be removed via the interface when they are no longer needed.

Go on and try it out at http://go.hawaii.edu

Image by Hongkiat Lim on URL Shortening Services, The Ultimate List {link to http://www.hongkiat.com/blog/url-shortening-services-the-ultimate-list/}

January 7, 2015
by Gwen
0 comments

Don’t want to listen to that long voice mail greeting?

dreamstime_10534679 voice mail check

When you call an office on the Leeward campus, and it goes to voicemail, sometimes that office may have a greeting that includes information about hours of operation or other special information. If you don’t need to listen to that information, you can press # to just leave a message instead of waiting until the greeting is finished.

Image credit: http://www.unitiv.com/intelligent-help-desk-blog/

December 3, 2014
by Rachael Inake
0 comments

Edit MS Office files with Google Office Editor

Google Drive can store non-Google file types like MS Office files, let you preview them, and let you convert them to an editable Google Doc format. But did you know that now you can edit MS Office files (without converting them to a Google Doc) using the Google Office Editor extension in Google Chrome? Read on…

Google Office Editor

  1. Download and install the Google Chrome browser (if you don’t already have it).
  2. Launch the Google Chrome browser. (Make sure you’re not in incognito mode.) Click on this link to access the Google Office Editor Chrome extension in the Chrome store. Click the button to add the extension to your Chrome browser.
  3. With the extension installed, log into your Google Drive account. (Click to access your Google Drive or Google@UH Drive account.)
  4. If you’re not already in the “new” Google Drive interface, go to your settings and switch to the new Drive.
    new-google-drive
  5. Now that you’re in the new Drive interface, double-click your MS Office file to open it. (If you need to upload a MS Office file, first, click on the “New” button in the left menu to upload your file.)
  6. The MS Office file should open in Google Docs using the Google Office Editor extension, but now you’ll see a formatting toolbar which indicates you can edit the document.
    editable-word-doc-in-google-drive
  7. Make necessary edits. Google Docs automatically saves your changes as you’ll see at the top of the formatting toolbar. It will say “Saving…” and then say “All changes saved in Drive”.
  8. Since your MS Office file is in your Google Drive, you can share the file with others (to preview and download) by clicking the blue “Share” button in the top-right area of the doc. However, others shared on it with edit access won’t be able to edit the MS Office file in Google Docs unless they use Google Chrome and have the extension installed too. (Or they can convert the file to a Google version to edit in Google Docs.)

More…

If you right-click on your file listed in Drive, there are a bunch of other things you can do with it such as: share, move to a folder, preview, make a copy, download, etc. (Note: There are icons that indicate the file type. “W” is for a Word doc vs. the blue square icon is for a Google Document. “X” is an Excel file vs. the green square icon is for a Google Sheet, etc.)

  • If you wish to download the MS Office file from Drive, go to your Drive, right-click on the file and click on “Download”. Save it to your desired location.
    download-file-drive
  • If you want to just preview the MS Office file and not open it to edit, right-click on the file listed in Drive and click on “Preview”.
    preview-file-drive
  • If you want to share and have others edit/collaborate on a MS Office file, it is recommended to convert it to an editable Google version. (You can always download it as a MS Office file type later (see above) if you need it in that format or want to do additional things in MS Office.) To create a Google Doc copy/version of the MS Office file, right-click on the file listed in Drive and click on “Open with” and click on the appropriate Google file type. For instance, if it’s a Word file, open with Google Docs. If it’s a PowerPoint file, open with Google Slides, etc. Doing so will keep your original MS Office file and create a Google-version copy of the file which you can then edit, share, and collaborate on with others.
    convert-to-google-docs

 

September 28, 2014
by Rachael Inake
0 comments

Using Word 2013 for your tenure/promo dossier

Attention faculty! To all those tirelessly working on your tenure/promotion dossiers, here are a few tips in putting the final touches on your document once you’re done writing it. Word 2013 (and you’ll find something similar in previous versions of Word, including Mac Word 2011) has features to easily format your document using headings, create an automatic table of contents, and insert automatic page numbers in the footer. Click to watch the three short videos below. (Best viewed in full screen and HD quality – click the play button to play the video, then click the [ ] button in the lower-right corner of the video for full screen, and then click the gear icon in the lower-right corner of the video and choose 720p for HD quality.)

If you have comments or questions, feel free to post them in the comments box below.

Step 1: Format Headings

Video: http://youtu.be/S8elHW5KnT0

Step 2: Insert a Table of Contents

Video: http://youtu.be/Lmi5J8u3d3c

Step 3: Insert page numbers in the footer

Video: http://youtu.be/Yo1z1XLdUoE

 

September 16, 2014
by Rachael Inake
0 comments

Insert hyperlink

It’s always helpful to insert the direct link to a website you are referring to in an email message. While you could copy/paste the entire URL, sometimes it’s really long and looks messy in your message. Instead, use a select word or words to make linkable.

In this example, I will be using Gmail to compose a message and insert a link.

  1. In your Internet browser, go to the desired website and copy the URL from the address bar at the top.
  2. Log into your Gmail account and compose your message.
  3. Select the word or words you want to make linkable/”clickable”. Then hover your mouse over the formatting toolbar at the bottom and click on the “Insert link” button.
    insert-link-select
  4. In that popup window, paste the copied URL in the text box. Click on “OK”.
    insert-link-paste-link
  5. Now the text you selected is hyperlinked.
    insert-link-linked-text
  6. If you click on it once, you will see the full link appear below in a small popup box with options to “change” or “remove” the link, or click it to test it out. (Note: It won’t show like this with the link in a popup box once you send your message. When the recipient clicks once on the link in the message, it will open the website in his/her browser.)
    insert-link-hover

September 16, 2014
by Rachael Inake
0 comments

Remove text formatting

Sometimes when you copy/paste text from other websites, the formatting retains. This happens in Laulima, Gmail, Google Docs, Word, and many other sites or programs with text editors. To remove formatting for a “clean” copy/paste job, follow these three steps. In this example, I will show how to remove formatting when you copy/paste into an email message in Gmail.

  1. Compose your message and copy/paste your desired information from another document, website, etc., into your message.copypaste-text
  2. Select the text and click on the “A” button in Gmail to pull up the formatting toolbar, and the “Tx” button to remove formatting on your selected text.
    copypaste-text-select
  3. Now the original formatting is stripped out and you can apply your own formatting using the formatting toolbar.
    copypaste-text-format-removed

August 25, 2014
by Rachael Inake
3 Comments

“Purify” YouTube Videos with ViewPure

ViewPure removes comments, ads, and related videos, allowing you to watch YouTube videos without distractions or inappropriate ads, comments, or related videos. This is perfect for showing YouTube videos in class.

It’s simple to use.

  1. Find a YouTube video and copy the share link.
  2. Go to http://viewpure.com/ and paste the link in the box that says, “Enter YouTube URL or search term…”
  3. Click “Purify”. Copy the link of that webpage; that is the webpage to show your video in class.

In my experience, there are still some ads, but I think it’s less, and it removes the comments and other distracting related videos posted around it.

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