Tech It Out Tips

Leeward faculty/staff receive tips delivered to their inbox.

October 8, 2015
by Brent Hirata

Visitors Need WiFi Too

Do you have plans to host visitors on our campus?  If so you might be interested to know how to “get them on Wifi.”  The recommended way to host a visitor on our wireless network is to register them through the self help UH VIA website.  The process is simple but should be done well in advance of their visit.

1. Request permission to Sponsor a visitor ( ).

2. Setup your approved request with visitor’s first and last name and email address.

3. Your visitor will receive an email with their username and password.  You will also receive a copy of the email.


This 4 minute video walks you through the process of setting up Visitor Internet Access for a group of visitors.

(Direct Link: )

September 29, 2015
by Rachael Inake

Gmail drag-and-drop images

In Gmail (and your Google@UH Gmail, too), you can now drag-and-drop images right into the body of your email message so it appears embedded.

  1. Compose a new message.
  2. Drag and drop the image in the body of the message.
  3. By default, it will insert the image as “best fit.” If you want the original size, click on the image and click on “Original size.” Or, if you want to resize the image, click on the image and click and drag on an image handle (square in the corner of the image).


Also, just like how you can hyperlink text in your email message to a website, you can hyperlink the embedded image, too.

  1. Click and drag to highlight the embedded image in your message.
  2. With your image highlighted (selected), click on the link button in the toolbar to insert a link.
  3. In the popup box, type or paste the URL you want to link to in the, “To what URL should this link go to” and click “OK.”


June 30, 2015
by Rachael Inake
1 Comment

Use Google Flights to find the best flight prices


CC0 Public Domain

Planning your summer vacation? Google Flights offers a simple way to find the best flight prices without ads and hidden fees. It pulls information directly from the airlines and will link you to buying your tickets through the airline.

Other benefits include:

  • searching for a general region and seeing flight prices on a map
  • “best flights” option to find the best combination of price and speed
  • a calendar that shows you the lowest price for any given day
  • price monitoring for a potential flight you choose

Read more about these benefits and more in Huffington Post’s article.

My other favorite sites (and also available as mobile apps) to find best flight prices are Kayak and Hipmunk. What are your favorite sites, apps, or ways to plan your trips? Post them in the comments below.

June 5, 2015
by Leanne Riseley
1 Comment

Share Your Favorite Travel Apps


Greece Sunset CC0 Public Domain

Summer Break is here!

If you are traveling this summer (and even if you are not) we encourage you to share your favorite travel app!

In the comments section, share the app you love, the cost (if there is a cost…many great apps are free), and a brief description of what it does and how you use it.

Check back often as others share to learn something new!

To kick it off, here is one:

Google Translate is available both on Android and iPhone. It is FREE! It can translate close to 90 different languages including Italian, Spanish, French, Chinese, and Japanese to name a few. There are several very handy ways to use it.

You can type the word or phrase,


speak the word or phrase,


or use the camera to instantly translate a sign or a menu!

(Currently, this feature works with from French, German, Italian, Portuguese, Russian, and Spanish)


Here are the links to download the free app. Happy translating!

google playappstore


Note: Android users may download language packs so Google Translate can be used offline. This feature is not yet available for iPhone users.

We look forward to seeing your posts.

March 2, 2015
by Rachael Inake

Taking a screenshot on mobile devices


If you ever need to take a screenshot on your iOS or Android mobile device (i.e. smartphone or tablet), you can do so easily by pressing and holding the power and Home buttons. For iOS devices like the iPhone, once you press and release the two buttons you should hear the camera shutter and see the screen flash. For Android devices, press and hold the power and Home buttons together until you see the screen flash to take the picture and then release. (If your Android device doesn’t have a Home button, try pressing the Volume Down button and the power button at the same time.) Screenshots get saved to your photo gallery where your other photos are stored. For other devices, including how to take screenshots on Windows and Mac computers, read this article by

March 2, 2015
by Rachael Inake

Turning off predictive text

On your smartphone you’ll notice a really helpful feature called “predictive text” when you are typing or texting. Although this comes in handy, sometimes it can be annoying if it’s not predicting the words you were actually going to type. You can turn this feature off.

iOS8 (iPhone)

  • Temporarily, to make the QuickType suggestions go away as you are typing, swipe the grey bar down. To restore it, drag the grey bar up.
  • If you want to turn it off completely, press and hold the smiley face icon (icon to the left of the microphone icon) and toggle “Predictive” off. Alternatively, you can do this in your Settings > General > Keyboard and toggle predictive text off. You can toggle it back on if you want to enable predictive text later.

iPhone predictive text


Note: This might vary slightly depending on what version of Android you are running on your device.

  1. Go into Settings > Language and input.
  2. Click on the settings gear icon next to your default keyboard listed.
  3. Under “Smart typing” you can swipe to toggle predictive text off. To enable, you can swipe it back on.

Bonus Tips

For faster typing or texting on your smartphone or tablet, save time from having to press the period button and a space to then start your next sentence by simply pressing the space bar twice. This will automatically insert a period and a space for you. Or if you want to forgo typing altogether, try the microphone icon on the keyboard to speak and have it type your words for you. Say “period” to insert a period.

February 18, 2015
by Leanne Riseley

Smart Classroom Survey

SmartClassroom_TeacherPlease fill out the Smart Classroom Survey.

Once a year, we survey Smart Classrooms users to determine overall satisfaction with teaching in the rooms. Your input is very important. The data we gather will help us to improve our equipment and services and plan for future upgrades.

Deadline: Friday, February 27, 2015


chain-309566_640Link to fill survey out online

January 14, 2015
by Leanne Riseley

URL Shortener Service

turn-long-shortA URL shortener converts a regular URL into a more condensed format. In other words, it takes a long url and makes them shorter.

University of Hawaii Students, faculty and staff can create short UH URLs for Google Docs, social media, and other online communications. This service is similar to other shortener services such as Google Shortener or Tiny URL, but since you are required to login with your UH username and password, your list of shortened URLs are saved on this service. Shortened URLs do not expire but they can be removed via the interface when they are no longer needed.

Go on and try it out at

Image by Hongkiat Lim on URL Shortening Services, The Ultimate List {link to}

January 7, 2015
by Gwen

Don’t want to listen to that long voice mail greeting?

dreamstime_10534679 voice mail check

When you call an office on the Leeward campus, and it goes to voicemail, sometimes that office may have a greeting that includes information about hours of operation or other special information. If you don’t need to listen to that information, you can press # to just leave a message instead of waiting until the greeting is finished.

Image credit:

December 3, 2014
by Rachael Inake

Edit MS Office files with Google Office Editor

Google Drive can store non-Google file types like MS Office files, let you preview them, and let you convert them to an editable Google Doc format. But did you know that now you can edit MS Office files (without converting them to a Google Doc) using the Google Office Editor extension in Google Chrome? Read on…

Google Office Editor

  1. Download and install the Google Chrome browser (if you don’t already have it).
  2. Launch the Google Chrome browser. (Make sure you’re not in incognito mode.) Click on this link to access the Google Office Editor Chrome extension in the Chrome store. Click the button to add the extension to your Chrome browser.
  3. With the extension installed, log into your Google Drive account. (Click to access your Google Drive or Google@UH Drive account.)
  4. If you’re not already in the “new” Google Drive interface, go to your settings and switch to the new Drive.
  5. Now that you’re in the new Drive interface, double-click your MS Office file to open it. (If you need to upload a MS Office file, first, click on the “New” button in the left menu to upload your file.)
  6. The MS Office file should open in Google Docs using the Google Office Editor extension, but now you’ll see a formatting toolbar which indicates you can edit the document.
  7. Make necessary edits. Google Docs automatically saves your changes as you’ll see at the top of the formatting toolbar. It will say “Saving…” and then say “All changes saved in Drive”.
  8. Since your MS Office file is in your Google Drive, you can share the file with others (to preview and download) by clicking the blue “Share” button in the top-right area of the doc. However, others shared on it with edit access won’t be able to edit the MS Office file in Google Docs unless they use Google Chrome and have the extension installed too. (Or they can convert the file to a Google version to edit in Google Docs.)


If you right-click on your file listed in Drive, there are a bunch of other things you can do with it such as: share, move to a folder, preview, make a copy, download, etc. (Note: There are icons that indicate the file type. “W” is for a Word doc vs. the blue square icon is for a Google Document. “X” is an Excel file vs. the green square icon is for a Google Sheet, etc.)

  • If you wish to download the MS Office file from Drive, go to your Drive, right-click on the file and click on “Download”. Save it to your desired location.
  • If you want to just preview the MS Office file and not open it to edit, right-click on the file listed in Drive and click on “Preview”.
  • If you want to share and have others edit/collaborate on a MS Office file, it is recommended to convert it to an editable Google version. (You can always download it as a MS Office file type later (see above) if you need it in that format or want to do additional things in MS Office.) To create a Google Doc copy/version of the MS Office file, right-click on the file listed in Drive and click on “Open with” and click on the appropriate Google file type. For instance, if it’s a Word file, open with Google Docs. If it’s a PowerPoint file, open with Google Slides, etc. Doing so will keep your original MS Office file and create a Google-version copy of the file which you can then edit, share, and collaborate on with others.


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