Tech It Out Tips

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January 28, 2014
by Leanne Riseley

Use Format Painter in MS Office to Replicate Formatting

Do you have formatting in one part of your document that you want to apply elsewhere? You can “copy” one or multiple characteristics of text (bold, color, font size, etc.) by using the Format Painter which copies formatting to another selection of text.

To do this:

  1. Select the text you like the look of by highlighting it. Click Format Painter, and then highlight the text you want to change.

FormatPainter2. If you want to copy the formatting to more than one selection of text, double-click instead of single-clicking Format Painter.¬† It keeps the Format Painter “active” which allows you to repeat it in multiple locations. To exit the Format Painter, press Esc. or click on the Format Painter icon again.

In addition to text, Format Painter also works on shapes, cells, or picture borders, and applies it to the second. You can easily apply the same formatting wherever you want in your document with a couple of clicks. This applies to all MS Office Applications.

Video Tutorial (2 min) on using Format Painter

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