Tech It Out Tips

Leeward faculty/staff receive weekly tips delivered to their inbox via lcc-facstaff list.

April 26, 2016
by Rachael Inake
0 comments

Google Calendar’s “Goals” helps you to make the most of your time

Google Calendar now helps you to make the most of your time with their new feature, Goals. Goals allow you to make time for things that matter to you whether it may be to exercise, do chores, get together with friends, or whatever it may be. We all have those things that we know we need to do but never seem to have the time to do. Well now with Goals in Google Calendar, there are no excuses! Goals will help you find time in your day for what’s important and can also help you to start making healthy habits like exercising daily. It even has the ability to defer goals if something unexpected comes up. Or if your goal conflicts with another event, Google Calendar will automatically reschedule your goal.

Try it today by downloading and installing the Google Calendar app for Android or iPhone.

Read Google’s blog post about Goals: https://googleblog.blogspot.com/2016/04/find-time-goals-google-calendar.html

June 30, 2015
by Rachael Inake
1 Comment

Use Google Flights to find the best flight prices

Airplane

CC0 Public Domain

Planning your summer vacation? Google Flights offers a simple way to find the best flight prices without ads and hidden fees. It pulls information directly from the airlines and will link you to buying your tickets through the airline.

Other benefits include:

  • searching for a general region and seeing flight prices on a map
  • “best flights” option to find the best combination of price and speed
  • a calendar that shows you the lowest price for any given day
  • price monitoring for a potential flight you choose

Read more about these benefits and more in Huffington Post’s article.

My other favorite sites (and also available as mobile apps) to find best flight prices are Kayak and Hipmunk. What are your favorite sites, apps, or ways to plan your trips? Post them in the comments below.

December 3, 2014
by Rachael Inake
0 comments

Edit MS Office files with Google Office Editor

Google Drive can store non-Google file types like MS Office files, let you preview them, and let you convert them to an editable Google Doc format. But did you know that now you can edit MS Office files (without converting them to a Google Doc) using the Google Office Editor extension in Google Chrome? Read on…

Google Office Editor

  1. Download and install the Google Chrome browser (if you don’t already have it).
  2. Launch the Google Chrome browser. (Make sure you’re not in incognito mode.) Click on this link to access the Google Office Editor Chrome extension in the Chrome store. Click the button to add the extension to your Chrome browser.
  3. With the extension installed, log into your Google Drive account. (Click to access your Google Drive or Google@UH Drive account.)
  4. If you’re not already in the “new” Google Drive interface, go to your settings and switch to the new Drive.
    new-google-drive
  5. Now that you’re in the new Drive interface, double-click your MS Office file to open it. (If you need to upload a MS Office file, first, click on the “New” button in the left menu to upload your file.)
  6. The MS Office file should open in Google Docs using the Google Office Editor extension, but now you’ll see a formatting toolbar which indicates you can edit the document.
    editable-word-doc-in-google-drive
  7. Make necessary edits. Google Docs automatically saves your changes as you’ll see at the top of the formatting toolbar. It will say “Saving…” and then say “All changes saved in Drive”.
  8. Since your MS Office file is in your Google Drive, you can share the file with others (to preview and download) by clicking the blue “Share” button in the top-right area of the doc. However, others shared on it with edit access won’t be able to edit the MS Office file in Google Docs unless they use Google Chrome and have the extension installed too. (Or they can convert the file to a Google version to edit in Google Docs.)

More…

If you right-click on your file listed in Drive, there are a bunch of other things you can do with it such as: share, move to a folder, preview, make a copy, download, etc. (Note: There are icons that indicate the file type. “W” is for a Word doc vs. the blue square icon is for a Google Document. “X” is an Excel file vs. the green square icon is for a Google Sheet, etc.)

  • If you wish to download the MS Office file from Drive, go to your Drive, right-click on the file and click on “Download”. Save it to your desired location.
    download-file-drive
  • If you want to just preview the MS Office file and not open it to edit, right-click on the file listed in Drive and click on “Preview”.
    preview-file-drive
  • If you want to share and have others edit/collaborate on a MS Office file, it is recommended to convert it to an editable Google version. (You can always download it as a MS Office file type later (see above) if you need it in that format or want to do additional things in MS Office.) To create a Google Doc copy/version of the MS Office file, right-click on the file listed in Drive and click on “Open with” and click on the appropriate Google file type. For instance, if it’s a Word file, open with Google Docs. If it’s a PowerPoint file, open with Google Slides, etc. Doing so will keep your original MS Office file and create a Google-version copy of the file which you can then edit, share, and collaborate on with others.
    convert-to-google-docs

 

January 20, 2014
by Rachael Inake
0 comments

Google Chrome on iPad

Consider installing the Google Chrome browser and use it instead of Safari. Google’s Chrome browser is a free app available for iOS and will allow you to sync your open tabs, bookmarks, and history from your desktop and other devices you use Google Chrome with so you can move from device to device and have the same browsing experience. Read these “10 Reasons You Should Switch to Chrome for iPad.”

Ready to try Google Chrome? Click to follow these instructions to install Chrome for iOS.

October 10, 2013
by Leanne Riseley
0 comments

Google Makes Quickoffice Free to Everyone

Quickoffice, Google’s app for editing Microsoft Office documents, spreadsheets, and presentations on mobile devices, is free to anyone with a Google account (Google@UH qualifies).

Available for Android and iOS devices, Quickoffice integrates with Google Drive and allows users to edit Office documents without converting to Google Docs formats for collaboration with individuals who do not use Google products. Continue Reading Article–>

Skip to toolbar